Traveling with a large group to get back and forth from your destination is fun. When you need to book a lot of airline seats for fun and games, wedding or business trips, you will want to plan ahead and book your group on the same airline.

Southwest Airlines provides group travel sales for eligible reservations of 10 or more passengers traveling together. Its Southwest group booking service offers a group fare request and can organize your travel plans.

Rather than buying single tickets on their own, passengers can click through Southwest’s group travel page to have their reservation go along with their bookkeeping process. Be aware of what is needed to book, payment terms and what else they have to offer.
How to book,minimum group size, what’s required and what to think about before booking your group.

What Is Southwest Airlines Group Travel?

Travel is a group booking service for 10 or more people traveling on the same itinerary. This is a valuable service for businesses and individuals who want to book multiple travelers.

May be appropriate for all types of groups such as:

Family Groups

Families travelling on trips, family days or holidays.

Corporate Groups

Businesses travelling to meet with employees, have meetings and conferences.

School Groups

Pupils and staff travelling on educational trips.

Sport Teams

Athletes, coaches and staff travelling to take part in a tournament or competition.

Wedding Groups

Friends and family travelling in for wedding celebrations.

Tour Groups: Vacationers who are part of a tour group.
The group booking feature enables agents to book a group travel request on behalf of their clients instead of processing one passenger reservation at a time.

Book Southwest Airlines Group Travel?

Step 1: Visit the Southwest Airlines Website

Begin your search at the official Southwest Airlines website. Check the Group Travel page to see the booking details and criteria.
You can visit the airline’s public group travel page to learn about the current request process and contact information.

Step 2: Check Your Group Size

Make sure your group is above the minimum number of passengers. Southwest’s group travel program is usually only for groups of 10+ passengers.
For instance, whether it is a corporate tour for a team of 15 members, or a family tour for a group of 12 extended relatives, then you may be eligible for group booking.
If your party size is less than 10 people, you can use our regular Southwest bookings.

Step 3: Prepare Your Travel Details

Before requesting group booking, please provide us with the following basic information:

The following may be required:

Total number of passengers.
Departure city.
Arrival city.
Preferred departure date.
Return date, if applicable.
Preferred travel times.
Contact details of the group organizer.
Any additional itinerary requirements.
Being prepared with this information can assist the airline in gaining a better knowledge of your travel requirements, and determining the most suitable group booking.

Step 4: Submit a Group Travel Request

In order to place a request, all you have to do is either read the information provided by the airline in its official Group Travel section or get in touch with the Group Travel Department. Provide all of the details regarding how many people you would like to travel, the destination that they wish to visit, and the dates on which they plan to fly.

Step 5: Review the Group Fare and Conditions

Thoroughly go through the indicative fare and the booking conditions once you have obtained the group travel information available.
Look at the total cost of the trip, not just the price of the ticket.

Review the following information:

Total group airfare.
Applicable taxes and charges.
Payment deadlines.
Deposit requirements, if applicable.
Ticketing conditions.
Name submission deadlines.
Cancellation and modification rules.
For questions, have the Southwest group travel specialist clarify conditions prior to make arrangement.

Step 6: Confirm Your Group Reservation

Once you have decided on your options, complete the details below and then select your Southwest strategies. Complete payment within the given time frame. Keep your booking confirmation and all booking details for your future reference.

Step 7: Submit Passenger Names and Manage Your Group

Once you have made a booking, please follow the instructions provided by Southwest Airlines to provide us with passenger details.

Ensure that all traveller names match the form of identification they are going to use during their travel. In addition, the travel group leader will have to make all travelers aware of travel time, information about the airport, luggage details, and airport check-in procedures.

Can I Book Southwest Group Travel for 10 or More Passengers?

Yes Southwest group travel is usually available for groups of 10 people or more.

Instead of booking each person individually, you can look into using the group travel option with your 20 students and 3 teachers.

If a company wants to send 15 of their staff you can contact the group travel office at southwest.

Just because you meet the minimum passenger requirements does not mean you will be guaranteed any particular price or flight. There may still be availability and booking conditions.

Does Southwest Airlines Offer Group Travel Discounts?

Pricing for group travel will vary according to your route travel date, number of travellers and reservation types.

It does not necessarily mean that you will get a better price for travelling as a group.

When requesting a group fare, ask Southwest to explain:

Whether a group-specific fare is available.
The total cost for all passengers.
Whether taxes and other charges are included.
Whether payment deadlines apply.
Whether any additional services are available.
Think about the size of the group when you buy a ticket on a trip comparable to the one you’re currently considering.

Can I Change a Southwest Group Travel Reservation?

Modification rules may differ for group travel bookings compared to other individual reservations.
To alter the departure date, travel schedule or passenger details, call the group travel sales team at Southwest and check out the terms attached to your reservation.

Before requesting a change check:

Whether the itinerary can be modified.
Whether the new flight has sufficient availability.
Whether additional charges apply.
The deadline for submitting passenger information.
Whether passenger substitutions are permitted.
Some group booking requests may need group travel team assistance – do not assume everything can be done online.

What Are the Benefits of Booking Southwest Group Travel?

Traveling with a large group is much easier when you book using our group travel process.
1. With group, organizers can easily plan and coordinate the travel for numerous travelers.
2. Assistance from the group to the planning process: Travelers may contact through the group travel assistance messaging channels.
3. All attendees can have an itinerary that is synchronized to each other, and share what they know about the trip.
4. This organization of the group booking details can even make it easier to manage different separate bookings.
5. The program may be ideal for college area trips, family journeys, company trips, or sporting activities.

Tips for Booking Southwest Airlines Group Travel

Some ground rules before you call to book your group reservation:
Begin making the best plans necessary for you to go away a bit ahead of time.
Verify the number in your final request.
Choosing different departure days may improve your chances of getting a flight. Check the total price: Total group fare with all taxes and fees.
Payment Deadlines: Have the group leader make the payments on time.
Double-check names and travel dates before submitting.
Hand out to all party members your timeline and directions to the airport.

Conclusion

Book flights for Southwest Airlines Group. It makes booking easier with groups of 10 or more people. Plan your events with Southwest Airlines such as family trips, school trips, business trips and/or sport trips.

Start by going to the Southwest website. You will need to have information about your passengers and the trip you want to make. Make an online group travel request.Watch out for the conditions for paying for your fares and when you’ll have to give passenger details. If everything looks ok, go ahead and book your trip.
Most importantly you should prepare yourself by contacting everyone in your group. This will really make things easier when you’re travelling in a group.